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Armory Asset Tracking Solution

Armory Asset Tracking Solution

by Peck Sidara

Background:

An armory at a U.S. military base wanted to reduce liability, improve compliance and accountability for armaments issued to personnel. Requirements included reducing the risk of lost or stolen assets,reduce inventory times, track life cycle, collect and analyze data for future audits.

Armories operate in a 24/7 environment and are essentially vaults. Facilities include- concrete walls, multiple cameras, steel security bars and window at issuing stations, a two-step/door entry process and poor cellular signal. Staff can be armed and these armories house assets such as tasers, M4’s, M9’s, M240’s, plenty of ammunition and personal armaments owned by other military staff.

Point is- Assets are safe and secure and the only way they’ll get lost, stolen or misused is if members of staff makes an error. No human is perfect and when an organization loses a laptop, it’s concerning. When a military base or police department loses a handgun or riffle, it’s alarming.

In the case of a 2017 news report by KSAT, San Antonio. A2016 audit of the armory at the San Antonio Police Department Training Academy found inventory controls not effective, efficient and in compliance with policies and guidelines set forth by the SAPD. During an audit a single 9mm handgun could not be accounted for. The department scoured, inventoried and interviewed to no avail. The handgun could not be found resulting in the SAPD filing a police report on themselves. The article indicates corrective measures were taken but did not disclose full detail on resolution.

Arthur, Myra (2017, Sept 19); Audit finds “sloppy housekeeping” at SAPD gun armory. Retrieved from KSAT.

Challenge:

The workflow at the armory relied heavily on manual processes:

·        Identifying personnel at issuing window.

·        Cross referencing a certification / certified for use spreadsheet.

·        Referencing a do not arm list due to medical condition, medication or other factors.

·        Inventories using traditional pen and paper.

Although their current processes worked and staff was efficient. There were opportunities for error and greater opportunity for improvement.

Solution:

Engineered Data Products introduced Enasys RFID asset tracking solution to the armory leadership group and the potential was immediately realized. The consultation process involved understanding their current work flow and observing their processes and procedures. The goal: implement a total RFID solution that would seamlessly integrate and surpass initial requirements. With Enasys already being an established force in the government asset tracking realm, the team was confident that a solution would be quickly reached.

A variety of small, made for, RFID tags were sourced by EDP and tested in house prior to deployment. Robust package, strong read range and size were considering factors. Omni ID’s Fit 220 HT, Fit 400 HT and Xerafy SlimTrak tags were selected for their performance. RFID tags were placed in a discrete location, out of way of moving parts and wear locations. A combination of self-adhesive backing and a 2-part epoxy assures tags are permanently affixed to the armaments.

Laptops with Enasys Professional and a mobile RFID/barcode reader at each issuing station provided a more accurate method of confirming the identity of personnel, view of certificates of use and restriction list, full inventory and history of assets. Multiple Enasys handheld RFID/barcode readers with large 10” Windows tablets preloaded with Enasys Professional mirrored the data on the laptops and provided the same full and clear view of assets and users.

If personnel are not authorized, certified or restricted from use, check sums within Enasys would prevent the asset from being checked out. With RFID tags affixed on each asset, inventory times have been reduced by 80%, making it much easier to inventory more frequently than before.

Enasys asset tracking software is a proven solution for the armories of military bases and law enforcement organizations worldwide. For these organizations, replacing outdated manual inventory and asset tracking processes with RFID technology results in enhanced compliance and accountability, better record keeping, and faster inventory.

Whether your assets are armaments, laptops, servers, artwork or tooling, Enasys RFID asset tracking tells you what you have, where it is, and who had it last.

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